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Team Finances
Registration Fees & Team Budgets
Player registration fees and OVSS operating expenses will be established by the OVSS on an annual basis based on recommendations from the OVSS Treasurer.
The OVSS Treasurer will establish a fee collection schedule for the payment of registration fees which will be reviewed by the OVSS Board on an annual basis.
The payment of OVSS registration fees is the responsibility of each player/family.
The OVSS Treasurer will provide a Team Budget template to the coaches which will be pre-populated with mandated non-discretionary expenses deemed necessary by the OVSS for the operation of all OVSS teams.
Each Head Coach will draft a proposed team budget using the prescribed OVSS Team Budget template for approval by the President. Budget to be presented to the full team parent group at the first official team meeting after team selection. Any additional expenses considered exceptional will be posted prior to tryouts.
Approval of the team budget obligates the player/family to the payment of team fees. These fees can be offset by fundraising/sponsorships.
Proposed changes to approved team budgets may be made throughout the season provided that: the liaison is present to conduct a vote during a team meeting, and that 75% approval is reached.
Team managers are responsible for financial reporting to OVSS, and to the team parents:
Beginning of the Season
Holiday Break in December
End of Season
Deviations (more than 10% variance) from the original approved budget must be brought to the attention of the parents and the team liaison immediately.
Should a surplus of funds remain in the team account at the end of the season, the money is to be divided equally and returned to the team parents (assuming equal participation in all events) by May 15.
Final Team Financial Reports must be submitted to OVSS Treasurer by May 31 (unless an extension is requested and approved by the OVSS Treasurer)
Sample Team Budget
Sponsorship Policy
Fundraising Policy
Coach Honorarium and Expenses (applies to team's with non-parent Head Coaches)
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